Tenders represent an important means for generating revenue for micro and small enterprises. However, some entrepreneurs hesitate to get involved due to the multiple procedures required and the relatively high number of competitors. It is important to know that a tender can only be won if you put all the chances on your side, mainly by preparing a solid application. Therefore, we will present you with tips on how to prepare your tender applications in this article.
What is a tender?
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A tender is a procedure that allows a contracting authority to choose the company that is most suitable to carry out a work, supply, or service. The purpose of the tender is to put several companies in competition to provide a product, service, or performance.
You will find additional information to properly prepare your tender application like this technical memo.
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To have a chance of being the selected company, it is important to know and gather the necessary documents for submitting a tender as early as possible.
Stay informed about public tender notices
In order to be informed as early as possible about tender notices issued, there is a summary of tenders called the Public Tender Notice (AAPC). It contains the location of execution, the subject of the contract, the allotment, the procedure used, and the list of required documents. This way, you can easily sort through the tenders that interest you and those that do not seem accessible.
Submit your tender application
Once you have chosen the tenders that interest you with the AAPC, you can obtain the consultation documents related to them. The consultation document is a summary of the important elements that must be included in your tender submission.
The tender application is generally divided into three main parts: the administrative file, the technical file, and the financial file.
- Administrative forms: there are a large number of administrative forms to fill out as part of a tender. Between the documents related to your company and those of your revenue, as well as your employees’ records, all these documents are important and should be gathered as quickly as possible. You will also need to prepare your tax reports in these administrative documents.
- Consultation regulations: this document present in the consultation file contains information related to the tender award criteria, deadlines, pre-response visits, etc.
- Technical file: the technical file should present your company, your equipment, your premises, your staff, as well as the experiences that you and your staff and your company possess that will allow you to execute the services requested in the tender.
- The financial part of your tender application must detail your financial offer to the bidder. Clearly indicate the amount you propose as well as the various uses that will be made of it.
These tips should help you properly prepare your application to best respond to a tender.